Krizevac Project (including Cycle of Good)- Sustainable Procurement and Ethical Trading Policy
We are committed to ethical and sustainable procurement.
Krizevac Project and Cycle Of Good exists to alleviate poverty in some of the poorest countries in the world and to achieve environmental sustainability through recycling. As such, we will engage in primary purpose trading activities that create supply chains that engage our project beneficiaries in dignifying, sustainable and meaningful employment and training.
The purpose of this policy is to ensure that we only purchases goods and services that are produced and delivered under labour conditions that meet our principals, do not involve the abuse or exploitation of any person and have the least negative impact on climate change and the environment as outlined as standards in our Envrionment Management Policy. Such considerations will form part of the evaluation and selection criteria for all goods and services purchased by Krizevac Project.
In addition, Krizevac Project will seek alternative sources where the conduct of suppliers demonstrably violates the basic rights of Krizevac Project’s intended beneficiaries, and there is no willingness to address the situation within a reasonable time period.
The aims of this policy will be achieved through the active management of the procedures outlined below and will be reported on at least annually to Trustees and Senior Management.
Management:
To ensure we procure to support our UK charity core needs (for example, building and office supplies) with integrity, Krizevac Project staff will:
1- Source core UK charity supplies and services locally wherever possible; the potential positive impact of local procurement on our local community will be considered alongside financial implications when making procurement decisions.
2- Where local procurement is not possible, Krizevac Project will endeavour to source supplies and services with the least negative environmental impact. We will involve our suppliers in addressing issues that may arise and expect them to assist us in minimising any negative effects.
3- Ensure that all suppliers are aware of our procurement standards and are prepared to demonstrate how they can help to uphold our standards throughout their own supply chains.
4- Ensure that staff are trained and aware of how purchasing decisions should be made.
5- Not engage in any activity with suppliers, or buyers from other organisations, which might be deemed to be anti-competitive or in breach of any statutory requirements in any country or trading region.
6- Declare in advance any interest commercial or otherwise, they may have with a supplier to Krizevac Project and to be prepared to withdraw from those dealings if required
7- Not accept any personal gifts or other inducements, as individually or cumulatively these will be adjudged as an attempt to influence a purchasing decision
8- Ensure that our supply activities comply with all applicable international and national laws, regulations, conventions and agreements that are in force in the countries from where our requirements are being procured, and ensure that the specific supply related requirements of our donors are adhered to.
9- Seek the views of its suppliers over their ability to meet Krizevac Project’s labour and environmental standards given existing buying practices, and assist them to meet their concerns.
10- Ensure that our supply requirements are adequately defined and specified in sufficient time to allow the supply market to react to our demand.
11- In certain situations, Krizevac Project will monitor compliance through a systematic, risk-based approach which can include both announced and unannounced site visits.
12- Not terminate purchase arrangements or relationships without due regard to all material circumstances, appropriate communication and notification to the supplier. We will however terminate supplier relationships where serious breaches of Krizevac Project’s labour and environmental standards persist after reasonable attempts have been made to work with the supplier to implement improvements, and where there is no reasonable prospect of securing improvements. Such terminations will be carried out in a responsible way
13- Krizevac Project will not knowingly enter into contract or partnership with suppliers that actively lobby to undermine policies to tackle climate change or actively encourage the use of finite resources.
In addition to these guidelines, in meeting our primary purpose trading aims of training and employment creation for some of the world’s poorest communities Krizevac Project will:
1- Actively work to provide vocational training activities that enable project beneficiaries to gain meaningful, dignifying and sustainable employment in the supply of goods and services to Krizevac Project.
2- Purchase goods and services directly from project beneficiaries as a first choice wherever possible.
3- Purchase goods that are made from recycled or sustainable materials
4- Consider transportation of goods and materials to ensure we minimise our carbon footprint wherever possible.
5- The principles of all procurement, whether in relation to direct beneficiary suppliers or others are are governed by the Ethical Trading Initiative Base Code (https://www.ethicaltrade.org/eti-base-code ).
Review – This environmental policy shall be reviewed annually
Date created- 11th August 2019